Fleet Module Overview

The Fleet module allows Ops users to manage the physical assets used for bookings and complete the relevant handover processes.

The Fleet functionality works alongside Bookings and Handover to help Ops users assign physical assets to bookings and manage the start and end of a customer's booking.

1. Physical Assets

The Physical Assets submodule contains the list of physical assets available in the system.

Ops users can use this to:

• View and search for physical assets.
• Manage physical assets.
• Assign a physical asset to a booking.

2. Bookings

The Bookings submodule contains all bookings and their current statuses.

When a booking is approved, the physical asset is assigned to that booking and  it's current condition at the time of handover can then be recorded during the relevant On-Hire and Off-Hire processes.

3. Handover

The Handover submodule helps Ops users manage the transfer of a vehicle to or from a booking.

A handover is completed when a vehicle is given to a customer or taken back from a customer. The vehicle's condition is recorded as part of the handover.

In the system:

• On-hire means giving a vehicle to a customer for their booking.
• Off-hire means taking the vehicle back from the customer at the end of their booking.

Handover tasks

The Handover submodule includes the following task types:

1. Begin Booking

     The booking is about to start, so the vehicle needs to be given to the customer (on-hired).

2. End Booking

     The booking is about to end, so the vehicle needs to be taken back from the customer (off-hired).

3. Swap Asset Out

     The vehicle currently assigned to the booking needs to be taken back (off-hired) before it is    replaced.

4. Swap Asset In

    The replacement vehicle needs to be given to the customer (on-hired).

Ops users can use Handover to view vehicles that need to be handed over or collected and track the status of each handover.

Tracking Handover Tasks

The Status column in Handover shows the current progress of a handover task.

When a booking is approved, a Begin Booking handover task is created with the status Placed.

After the vehicle is on-hired and its condition is recorded, the handover task automatically changes to Ended.

The same status flow applies to other Handover task types.

Further information on onhiring and off-hiring will be covered in separate articles.

Article by Roshel Jose

Please note:

1. The JRNY platform is constantly evolving and new features and functionalities are added all the time. We are constantly updating the Knowledge Base, but some instructions and/or images you see in these articles may vary slightly from what you can see in your own environment. Get in touch with support@tomorrowsjourney.co.uk when in doubt.
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